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2018-2019 Founding High School, School Operations Manager
**KIPP Dallas-Fort Worth is seeking teachers and leaders for the 2018-2019 school year for the region’s first high school which will open with 9th grade this fall. However, we will not contact candidates regarding the status of their application until late October 2017**
Job Title: Founding High School Operations Manager
FLSA Status: Exempt
Department: KIPP Dallas-Fort Worth
Position Reports To: Assistant Principal – Operations
KIPP DFW OVERVIEW
Provide children in under resourced communities with a free, rigorous, high-quality education that offers the knowledge, skills, and character traits necessary to thrive in school, college, and the competitive world beyond.
KIPP DFW is part of the Knowledge is Power Program (KIPP), a national network of 209 free, open-enrollment, college-preparatory public charter schools serving nearly 70,000 students in 20 states and the District of Columbia. KIPP DFW is currently comprised of six public charter schools serving elementary and middle school students in the southern Dallas region, and is amidst a rapid growth plan that will result in a total of ten schools providing quality education options to 5,000 students in kindergarten through 12th grade in the most under resourced Dallas-Fort Worth communities by 2021. The region is excited to announce the founding and opening of its first High School, KIPP Oak Cliff Academy, for SY 2018-2019.
At KIPP DFW, there are no shortcuts: outstanding educators, more time in school, a rigorous college-preparatory curriculum, and a strong culture of achievement and support help our students make significant academic gains and continue to excel in college and career. Approximately 90 percent of our students are considered economically disadvantaged and most students come from neighborhoods where less than five percent of residents graduate from college. At a time when many have given up on public education – and the future of inner-city children – KIPP schools are raising expectations. Our students are outperforming their peers and advancing toward college because we set high standards, inspire achievement, and instill confidence.
KIPP OAK CLIFF ACADEMY OVERVIEW
We engage as conscious leaders, rooting our efforts in an understanding of self and others. Through a rigorous interdisciplinary, inquiry-based education, we will navigate and impact the social, economic, and political landscape of our local and global community.
Perspective ∙ Patience ∙ Perseverance ∙ Precision ∙ Principle
At KIPP Oak Cliff Academy we will be unafraid to confront the world unveiled. We will engage actively and respectfully through multiple perspectives. We will focus on consistently accurate and extensive academic content. We will rise by lifting ourselves and others. We will navigate ambiguity across social, economic and political, local and global contexts, acknowledging, supporting, and challenging the notion of truth. Self-awareness will grow our pride. Collaboration will inspire our hope. Reflection will build our confidence. A commitment to improvement and an ever expanding consciousness of our racial and ethnic identities will drive our optimism as we embrace and freely engage in the learning environment.
- A critical consciousness of our identity and personal narrative fuels passion and drive
- A strong understanding of self is key to accessing our intellectual and social capacity
- No two days, no two people, and no two places are the same. Our ability to navigate through differences is fundamental to our co-existence
- A strong balance between precise thinking and articulate communication can generate and sustain multifaceted relationships
- Teaching and learning is not an individual endeavor. We teach and learn as part of a team, recognizing and celebrating our collective effort
- Challenges and obstacles are part of the learning process. We creatively problem solve and find a way or make one to get our students and families what they need
- Excellence is obtainable through deliberate practice, giving and receiving feedback, and constant reflection
- In the power of our broader community. We actively and learn from and seek partnerships that will support our students, their families, and our vision
Through a deep rooted belief and commitment to our school vision and values, the School Operations Manager is responsible for developing and supporting non-instructional matters required to run the school. This position is critical to KIPP DFW Public School’s theory of action as it provides the School Leader and Assistant Principals – Academics the opportunity to focus almost exclusively on teaching and learning within the school. The School Operations Manager and Registrar duties include academic and organizational data entry, academic data system management, meeting coordination, communicating with parents and guests arriving to campus, managing daily school attendance functions, managing student records, and other administrative/operations duties as assigned. Whatever it takes. No excuses.
- Express comfort with people who are both similar to and different from them and engage respectfully with all people
- Develop language and knowledge to accurately and respectfully describe how people (including themselves) are both similar to and different from each other and others in their identity group(s)
- Respectfully express curiosity about the history and lived experiences of others and will exchange ideas and beliefs in an open-minded way
- Respond to cultural diversity by building empathy, respect, understanding and connection
- Examine cultural diversity in social, economic and political contexts rather than in ways that are superficial or oversimplified
- Create bonds with each other, our families, our community, and our students through a sincere desire to understand others
- Believe that all students can and will learn
- Are eager and continuous learners of their content matter and of the broader community
- See students as people first and demonstrate respect, love, and joy for the people they are and will become. Our students and families should know that we love what we do
Duties and responsibilities include, but are not limited to the following:
Finance and Accounting
Event Planning and Management
- Work with the Assistant Principal – Operations to manage budget line items
- Manage credit card usage according to school procedures
- Prepare and process invoices on a weekly schedule for submission to the regional office for payments once approved and coded
- Prepare and distribute vendor payments
- Reconcile daily cash payments and prepare income logs for deposits and weekly report submissions
- Prepare weekly cash deposits to be picked up by cash management vendor
- File and maintain accounts payable invoices and yearly fiscal reports
- Work with regional office during audits to research and gather documents upon request
- Track and collect payments for student activities, meals, outstanding fees etc.
- Ensure travel arrangements for staff members to include hotel and transportation accommodations
- Interfaces with the finance team to fulfill information requests
- Maintains excellent files in compliance with requirements of the year-end audit
- Provides substantial support to the Assistant Principal – Operations for year-round purchases. Items include, but not limited to furniture, office supplies, instructional material, uniforms and technology equipment
- Works to maintain effective vendor relationships
- Manages purchases and/or reimbursements required by grants (e.g., Title I, CSP)
- Coordinate school events such as report card nights, Saturday School, parent meetings, assemblies, shows, and field trips
- Coordinate transportation for all school events
- Present event logistics to staff, ensuring that all staff know their roles and help to successfully execute the vision of each event
Academic Operations Support
- Own coordination of logistics and aggregation/synthesis of materials for meetings and professional development days
- Participate in weekly, monthly and quarterly meetings with manager, school leader, and regional leadership
- System audits and dashboard tracking
- Create a neat, welcoming & organized office environment; maintain complete sets of all parent & staff forms
- Welcome parents & visitors, maintains accurate visitor logs, respond to visitor & parent requests as appropriate
- Answer phones; redirect inquiries as appropriate & relay messages to staff in timely manner
- Oversee student attendance process & ensure it is reconciled & accurate each day
- Coordinate student health services; monitor student health & safety for any unusual/troubling trends; coordinate with site nursing staff to ensure that students receive appropriate care & immunizations
- Assists with the registration, enrollment, withdrawal, and transfer of students and process applicable records
- Participates in student recruitment activities including calling parents of potential new students for registration in the spring and to fill seats throughout the school year
- Verifies the accuracy and thorough completion of all student registration packets and determines eligibility for enrollment
- Enters all campus student information into the district student information system
- Communicates daily with campus administrators and special program coordinators to identify and correct missing or incorrect information in physical and electronic student data files
- Stays current with changes in Texas Education Agency governing documents pertaining to the Public Education Information Management System (PEIMS)
- Coordinates campus-wide attendance process and works to maintain campus-wide compliance, accuracy and timeliness
- Processes student attendance notes
- Identifies data anomalies that may identify data errors or incorrect coding
- Coordinates verification and correction of grades, and printing and distribution of report cards
- Assists school leader and counselors with campus and student scheduling
- Maintains all digital course records and teacher/administrative access to online gradebook
- Process and transmit requests for student information, including verification of enrollment and transcripts for colleges and universities
- Maintains student transcripts
- Ensures that transfer grades and GPAs are calculated correctly and reflected appropriately in the student information system
- Performs other duties as assigned
- Bachelor’s degree, required
- At least two years of teaching experience, preferred
- 1-3 years of business operations management and cumulative records maintenance, preferred
- Teaching certification, preferred
- Demonstrated strong achievement results and documented growth, required
- Spanish-speaking proficiency, highly preferred
- Instructional day: 8:24AM to 4:30PM
- Work day: Once a week, 7:00AM to 5PM. All other days, 7:45AM to 5PM
- Extended school year: Students attend from mid-August through early June
- Professional Development:
- Summer: 3 ½ weeks from mid-July through mid-August
- School year: Ongoing on a weekly basis, with the exception of monthly “wellness” days (Early release at 3:00PM)
Salary for this position is competitive and dependent upon prior experience. In addition, a comprehensive benefits package is included.
The work environment characteristics described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Position will have periods of extended work week hours, which is required to support both the ongoing development of the school and the delivery of high quality education for all students.
The physical demands characteristics described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Position may require limited travel, periodic participation in activities to support the school vision, and long periods of standing and sitting.
The employee is expected to adhere to all company policies. Duties may be changed at the discretion of KIPP DFW at any time.
Please submit application, cover letter, and resume online at www.kippdfw.org/careers, including contact information for three references, including at least one current/former supervisor. For more information on KIPP, please visit www.kipp.org.
KIPP Dallas-Fort Worth is committed to a policy of equal treatment for all individuals applying for employment. KIPP Dallas-Fort Worth does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.
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