Perform administrative duties for executive management. Responsibilities would include screening calls, making travel and meeting arrangements, preparing reports and committee books. The position also calls for flexibility, excellent interpersonal skills, the ability to work well with all levels of internal management/staff and clients.
Update and maintain all calendars and contacts (Microsoft Outlook); coordinate all meetings and conference calls
Be the backup to the IC Investment Committee Scheduler. Scheduling, organizing and maintenance of AIC, Legacy and GIC.
Assist in producing and ensuring accurate and timely distribution of Investment Committee Summaries (Acquisition, Disposition, and Re-finance) strong Power Point skills a must
Screen and distribute extensive phone activity for specified team members
Organize and complete expense reports for each Manager
Use CONCUR or American Express agent to book all flights, hotels, rental car and car services for managers and assure accuracy
Scan, fax, print and copy materials in a timely fashion
Assist in producing and distributing internal and external client presentations for all offices
Prepare letters, draft emails, letters of intent, and other correspondence as needed
Register potential deals through CBRE internal system, send in NDA and Confidential Agreements to proper contacts
Assist Acquisitions team in the pre-acquisition, due diligence and closing process of purchasing commercial real estate assets throughout the United States
Manage respective portfolios by gathering and maintaining all property-related documents, keep electronic files as well has hard files organized and neat
Help create Lease, Sales, and Competitive Building Analysis summaries (don’t in excel)/maps
Responsible for discreet processing of highly confidential matters
Act as liaison with property management teams, brokers, clients, and internal staff
Prepare reports, memos, agendas, letters, presentations, and other documents using word processing, spreadsheet, database, and presentation software.
Keep abreast of any changes with properties leasing, management, or brokerage teams
Assist in planning holiday parties, company gatherings, dinners, and other corporate events
Become a Notary Public
EDUCATION & EXPERIENCE:
4+ years’ experience in an executive administration position.
Proficient computer skills and in-depth knowledge of relevant software such as MS Office, Adobe Reader and Outlook
Must possess excellent oral, written and interpersonal skills.
Ability to speak clearly and persuasively, as well as listen and respond well to inquiries.
Ability to maintain a certain level of discretion and confidentiality.
OTHER SKILLS & ABILITIES:
Must work well independently as well as cohesively in a team environment.
Strong organizational skills with the ability to prioritize critical deadlines.
Superior problem-solving and analytical abilities.
Attention to detail and accuracy