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Job Title: Assistant Facilities Manager
Company Name: CBRE
Location: San Antonio, TX
Position Type: Full Time
Post Date: 01/17/2018
Expire Date: 01/27/2018
Job Categories: Consulting Services, Finance/Economics, Financial Services, Installation, Maintenance, and Repair, Internet/E-Commerce, Executive Management, Environmental, Web Technology, Energy / Utilities
Job Description
Assistant Facilities Manager
JOB SUMMARY  
The purpose of this position is to provide soft service assistance to the Facility Management team in completion of multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings. The ideal candidate will work in an office environment and possess prior experience in managing local and remote teams as well as polished and professional communication skills. World Class Customer Service is key to the success of this role.  

ESSENTIAL DUTIES AND RESPONSIBILITIES  
Oversees and/or coordinates maintenance/repair work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping, and janitorial work.

Responds to client inquires and complaints. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.

Performs facilities inspections and prepares reports.

May coordinate and manage move, add and change activities.

Assists in the preparation of operating and capital budgets.

Manages vendor relationships and trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.

Reviews periodic reports including financials, and explains variances. Works with finance team to correct errors.

Uses pc and/or PDA for work order system, email, ESS, process and procedure training.

May coordinate and manage move, add and change activities.

Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES  
No formal supervisory responsibilities in this position.

May provide informal assistance such as technical guidance and/or training to coworkers.

May coordinate work and assign tasks.

GLOBAL WORKPLACE SOLUTIONS
With access to top-tier market intelligence, planning, local site selection and asset strategies, our Global Workplace Services offering includes Enterprise Facilities Management (EFM), Project Management (PJM), Advisory & Transaction Services (A&T), and Management Consulting. We offer end-to-end expertise across all workplace types, scalable delivery, a commitment to world-class safety and ongoing innovations in building efficiencies, energy conservation and CRE technology.

QUALIFICATIONS  
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE  
High school diploma or general education degree (GED). Minimum of four years of related progressive experience and/or training.

CERTIFICATES and/or LICENSES  
Facility Management certification is desired. Driver's license may be required.

COMMUNICATION SKILLS  
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

FINANCIAL KNOWLEDGE  
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

REASONING ABILITY  
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and ABILITIES  
Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. Ability to use work order system.

SCOPE OF RESPONSIBILITY  
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

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Contact Information
Company Name: CBRE
Website:https://cbre.taleo.net/careersection/exm/jobdetail.ftl?job=17035551&lang=en&src=JB-13820
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