The primary responsibilities of this position consist of supporting the business transition and relocation projects for corporate clientele. This position partners with Project Managers on the overall direction of activities associated with a corporate relocation project.
Duties include the following:
Support the relocation strategy developed by the team and client
Participate in the development of roles and responsibilities for client’s internal team members and external vendors including managing resource requirements
Coordinate move team meetings, including the development and issuance of meeting agenda’s and meetings
Track project budget to control project costs
Monitor relocation schedule including detailed break-down of major tasks and resources required
Provide input or develop move, IT, crate vendor RFP’s
Provide vendor bid analysis and recommendations
Develop move database using Microsoft Excel to track and disseminate end-user move information
Use move database to develop pre-printed move labels, signage and drawings
Create and provide reporting on internal and external service level agreements and KPI’s
Develop detailed move logistics plan for all move phases
Provide training in the overall move process to internal and external team members
Coordinate physical move preparations, including dock reservation, move coordinator checks
Provide physical on-site move supervision
Provide for best practices, lessons learned and process improvement
Coordinate post move activities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
Bachelor's degree (BA/BS/BEng/BArch) from College or University and/or equivalent related experience. A bachelor’s degree (BA/BS) from a four-year college or university and a minimum of four to ten years of related experience in move management, facility management, interior design, architecture, engineering, or other related field preferred.
Prior Project Management experience is preferred.
CERTIFICATES and/or LICENSES
PMP (US and/or Canada) and LEED AP preferred.
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information. Excellent communication and interpersonal skills. Ability to schedule and organize tasks based on client needs and project constraints. Strong attention to detail. Excellent logic and reasoning skills, ability to analyze and review excel spreadsheets.
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and ABILITIES
Candidate must have intermediate to expert command of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and Project with strong emphasis on managing, editing and manipulating large Excel files and complex Word documents. Working knowledge of Microsoft Publisher, SharePoint, Smartsheets and AutoCAD preferred, but not required.
Willingness to work weekends and possibly some holidays.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
With access to top-tier market intelligence, planning, local site selection and asset strategies, our Global Workplace Services offering includes Enterprise Facilities Management (EFM), Project Management (PJM), Advisory & Transaction Services (A&T), and Management Consulting. With over 3,300 specialists and 225+ LEED certified professionals, CBRE maintains the largest network of professional commercial real estate project managers worldwide. Our unmatched geographical coverage, combined with our optimized service delivery process, enables us to plan and execute a full suite of customized project management services for both users of and investors in commercial real estate. Service offerings include tenant improvements, office move coordination and management, branding, and environmental compliance and sustainability.