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Job Title: Supervisory Medical Records Administrator
Company Name: Veterans Affairs, Veterans Health Administration
Location: El Paso, TX
Position Type: Full Time
Post Date: 11/07/2017
Expire Date: 01/06/2018
Job Categories: Administrative and Support Services, Agriculture, Forestry, & Fishing, Healthcare, Other, Healthcare, Practitioner and Technician, Human Resources, Information Technology, Installation, Maintenance, and Repair, Internet/E-Commerce, Research & Development, Medical, Web Technology, Nonprofit and Volunteer Services
Job Description
Supervisory Medical Records Administrator

This position is located in the Health Information Management Section of Health Services Administration Service (HSA) located at the El Paso VA Healthcare System. The duties and responsibilities are carried out thought the medical center including all administrative and clinical areas involved with the service. The Supervisory Medical Records Administrator (MRA) at this level is consider the Chief of the Health Information Management Service (HIMS). Incumbent is a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) who is charged with full responsibility, both technical and administrative, for the daily operation of the Health Information Management Service (HIMS) which consists of all functions of medical record activities related to coding, analyzing, release of information, transcription file room and scanning programs. Provides expertise, guidance and direction and has responsibilities relative to providing supervision, administrative support, coordination, and technical assistance in the planning, development and maintenance of an effective, comprehensive, and integrated HIM Program at this Medical Center.

Supervisory Medical Record Administrators (Chief HIMS) are delegated full program management and supervisory responsibility to direct professional (MRA), technical (MRT), and other support staff in medical health information work. This is considered the typical managerial and supervisory level at most VA Medical Centers. MRAs in this assignment provide technical advice, planning, and evaluation about health information management issues impacting the overall program on a regular and recurring basis. The MRA is the highest level professional position at the facility with responsibility for the management and direction of the health information management program and services. Multi-division, integrated health care systems under the leadership of a single director are considered to be a single facility. An individual who has program responsibility for less than the single health care system do not have full program responsibility for the medical records program.

Work Schedule: Monday - Friday, 8:00am to 4:45pm

Functional Statement Title/#: Supervisory Medical Records Administrator (Chief, HIMS)/000000

Basic Requirements:

  • U.S. citizenship. Non-citizens may be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy

    *Education or Experience: (1) Experience:(a) Three years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems. At least 1 year of this experience must be comparable to a GS-4 level position. An associate's degree in the health information field plus 1 year of experience that included the preparation, maintenance, and management of medical records and health information systems. NOTE: Successfully completed training for health information technicians in a school accredited by the American Health Information Management Association (AHIMA) at the time the program was completed may be substituted for 1 year of experience. No credit may be given for partial completion of such training. OR, (2) Education. Education equivalent to a baccalaureate degree from an accredited university or college. OR, (3) Experience/Education Combination. Equivalent combinations of experience and education may be used to meet basic requirements.

    * English Language Proficiency: MRAs must be proficient in spoken and written English in accordance with chapter 2, section D, paragraph 5a, this part.

    * Physical Requirements: See VA Directive and Handbook 5019.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience

.

Grade Determinations:

(a) Experience. At least 1 year of experience comparable to the next lower grade level that demonstrates the KSAs described at that level. In addition, the candidate must demonstrate the following professional KSAs and demonstrate the potential to acquire the assignment specific KSAs indicated by an asterisk (*):

(c) Demonstrated Knowledge, Skills, and Abilities

1. Ability to identify, define, and resolve managerial, administrative, and computerized medical record problems associated with unique, underdeveloped, and controversial aspects of medical record management; *2. Skill in developing new policies and procedures for administering electronic medical record programs in order to improve program effectiveness and/or apply newly developed programs or theories to problems that require new approaches;

3. Ability to understand computerized patient record data systems that are meaningful to the medical center as a whole;

*4. Ability to teach new and continuing users in electronic health record and health data systems as appropriate to the current assignment;

*5. If supervisory, ability to manage assigned resources;

*6. If the position is supervisory in nature, the ability to provide the full range of supervisory duties which would include assignment of work; completing performance evaluations; selection of staff; and recommendation of awards, advancements, and, when appropriate, disciplinary actions.

(d) Assignment: Supervisory Medical Record Administrator (Chief HIMS) are delegated full program management and supervisory responsibility to direct professional (MRA), technical (MRT), and other support staff in medical health information work. This is considered the typical managerial and supervisory level at most VA Medical Centers. MRAs in this assignment provide technical advice, planning, and evaluation about health information management issues impacting the overall program on a regular and recurring basis. The MRA is the highest level professional position at the facility with responsibility for the management and direction of the health information management program and services.



References: VA Handbook 5005/15 Part II Appendix G33, Medical Records Administrator Qualification Standard. This can be found in the local Human Resources Office.

Physical Requirements:

The majority of work is performed in an office setting with adequate light, heat and ventilation. Work is mostly sedentary, but requires some bending, walking, lifting and carrying of light items, such as reports to various areas of the medical center. Working at the computer for long periods of time and accessing information from various computer systems is necessary. Typical office setting is subject to noise caused by multiple visits by staff, equipment and telephone interruptions when performing various functions on a daily basis. The work requires very mild physical demands.



All applicants are required to submit the following supporting document type(s):
*Other(VA FORM 10-2850C)
*Resume

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:


*Cover Letter
*DD-214
*OF-306
*Other Veterans Document
*SF-15
*SF-50
*Transcript

VA Form 10-2850c - Application for Associated Health Occupations (required). Available at the VA Forms website: http://www.va.gov/vaforms/search_action.asp?FormNo=10-2850&tkey=&Action=Search.

Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, etc. You will not be contacted for additional information.

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), or 10pt (CP/CPS, XPP, XP), or for Sole Survivor Preference (SSP), on the Occupational Questionnaire in the section(s) provided. A legible copy of your DD214(s) indicating character of service, disability certification, SF-15 (if claiming 10 pt. preference) or if you are currently serving on active duty and expected to be released or discharged within 120 days; documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), or dates of impending separation. Documentation is required for eligibility verification.

Faxing Applications or Supporting Documents: You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online or unable to upload your supporting documents to your online application, follow the directions located at the following site: Fax Options. The Vacancy ID of the job opportunity announcement is 2022245.

NOTE: If you applied online and your application is complete, do not fax the paper application (1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible.
Qualifications & Requirements

Basic Requirements:

  • U.S. citizenship. Non-citizens may be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy

    Education or Experience: (1) Experience:(a) Three years of experience in the field of medical records that included the preparation, maintenance, and management of medical records and health information systems. At least 1 year of this experience must be comparable to a GS-4 level position. An associate's degree in the health information field plus 1 year of experience that included the preparation, maintenance, and management of medical records and health information systems. NOTE: Successfully completed training for health information technicians in a school accredited by the American Health Information Management Association (AHIMA) at the time the program was completed may be substituted for 1 year of experience. No credit may be given for partial completion of such training. OR, (2) Education. Education equivalent to a baccalaureate degree from an accredited university or college. OR, (3) Experience/Education Combination. Equivalent combinations of experience and education may be used to meet basic requirements.

    English Language Proficiency: MRAs must be proficient in spoken and written English in accordance with chapter 2, section D, paragraph 5a, this part.

    Physical Requirements: See VA Directive and Handbook 5019.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience

.

Grade Determinations:

(a) Experience. At least 1 year of experience comparable to the next lower grade level that demonstrates the KSAs described at that level. In addition, the candidate must demonstrate the following professional KSAs and demonstrate the potential to acquire the assignment specific KSAs indicated by an asterisk (*):

(c) Demonstrated Knowledge, Skills, and Abilities

1. Ability to identify, define, and resolve managerial, administrative, and computerized medical record problems associated with unique, underdeveloped, and controversial aspects of medical record management; *2. Skill in developing new policies and procedures for administering electronic medical record programs in order to improve program effectiveness and/or apply newly developed programs or theories to problems that require new approaches;

3. Ability to understand computerized patient record data systems that are meaningful to the medical center as a whole;

*4. Ability to teach new and continuing users in electronic health record and health data systems as appropriate to the current assignment;

*5. If supervisory, ability to manage assigned resources;

*6. If the position is supervisory in nature, the ability to provide the full range of supervisory duties which would include assignment of work; completing performance evaluations; selection of staff; and recommendation of awards, advancements, and, when appropriate, disciplinary actions.

(d) Assignment: Supervisory Medical Record Administrator (Chief HIMS) are delegated full program management and supervisory responsibility to direct professional (MRA), technical (MRT), and other support staff in medical health information work. This is considered the typical managerial and supervisory level at most VA Medical Centers. MRAs in this assignment provide technical advice, planning, and evaluation about health information management issues impacting the overall program on a regular and recurring basis. The MRA is the highest level professional position at the facility with responsibility for the management and direction of the health information management program and services.



References: VA Handbook 5005/15 Part II Appendix G33, Medical Records Administrator Qualification Standard. This can be found in the local Human Resources Office.

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Contact Information
Contact Name:
Company Name: Veterans Affairs, Veterans Health Administration
Phone Number:
Fax Number:
Contact Email:PATRICIA.LUSTER@VA.GOV
Website:http://www.ecentralmetrics.com/url/?u=16659049912%2D311&r=http%3A%2F%2Fwww%2Evacareers%2Eva%2Egov%2Fjob%2Dsearch%2Fjob%2Ddetail%2Easp%3Fjob%3D294208
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