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Job Title: Records and Information Management Specialist
Company Name: Veterans Affairs, Veterans Health Administration
Location: El Paso, TX
Position Type: Full Time
Post Date: 11/07/2017
Expire Date: 01/06/2018
Job Categories: Accounting/Auditing, Government and Policy, Healthcare, Other, Healthcare, Practitioner and Technician, Information Technology, Installation, Maintenance, and Repair, Insurance, Law Enforcement, and Security, Medical, Nonprofit and Volunteer Services
Job Description
Records and Information Management Specialist

The Records and InformationManagementSpecialist position is located within the El Paso, TexasVA Healthcare System. The position is in theHealth Information Management Section (HIMS) ofHealth Administrative Services (HAS).

Duties Include:

  • - Develops and implements facility policies and procedures in accordance with VA and VHA policy, National Archives and Records Administration (NARA) and other applicable federal laws and regulations.
  • - Coordinates records management functions for administrative/non-medical records with service line records liaisons and management. Conducts focused monitors and audits of administrative/non-medical records created and maintained by service lines.
  • - Collects and maintains data to evaluate the effectiveness of the records program and makes recommendations to leadership directly impacting the records program and the agency's records operations.
  • - Maintain a thorough and working knowledge of VA/VHA Systems of Records (SOR), VA/VHA privacy policy, Freedom of Information Act (FOIA), Office of Management and Budget (OMB), NARA, and other federal laws and regulations.
  • - Works to ensure facility compliance with VA/VHA policy, NARA and other applicable federal laws and regulations for records management program and recommends at the facility and national level, improvements in records management practices.
  • - The incumbent manages the Records Management Program in the facility by distributing information, preparing facility-specific guidance, reviewing facility processes and products for compliance with program requirements, assessing the facility privacy posture through periodic evaluation of the facility's collection, use, storage and maintenance of sensitive personal information.
  • - Develops and implements facility policies and procedures in accordance with VA and VHA policy, National Archives and Records Administration (NARA) and other applicable federal laws and regulations.
  • - Facilitates regular interdisciplinary records management committee meetings and participates in other facility committees pertaining to the information lifecycle of administrative/non-medical records.
  • - Collaborates with the Facility Privacy Officer, Information Security Officer, and Emergency Preparedness Coordinator and management to develop, implement and maintain a disaster preparedness and business continuity program specific to records and information.

Work Schedule: Monday - Friday, 8:00am to 4:45pm

Position Description Title/PD#: Records and Information Management Specialist, #01094O

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Specialized Experience:



You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

  • - Knowledge and understanding of NARA records management procedures and guidance, Records Control Schedule (RCS) 10-1, General Records Schedule (GRS), Title 18 U.S.C Chapters 101 and 102, Title 31 U.S.C., Title 36 U.S.C. Chapter 12, Title 40 U.S.C. Chapter 25, Title 44 U.S.C. Chapters 21, 29, 31, 33, and 35, Title 38 U.S.C. Sections 5701, 5701, 5705, and 7332, 41 CFR Parts 102-193 the Privacy Act (PA) as amended, the Freedom of Information Act (FOIA) and implementing regulations, Executive Orders, OMB Memorandums, Health Insurance Portability and Accountability Act (HIPAA), Paperwork Reduction Act of 1980 as amended, and the Government Paperwork Reduction Act (GEPA).
  • - Knowledge of records management laws, regulations, rules, policies and procedures; the principles and concepts of information governance of various phases of records and information management, and the complete records process and content management framework that supports the entire life cycle of agency records.
  • - Knowledge of agency/administration programs record keeping requirements. Effective oral and written communications skills in order to communicate with medical center staff, members of the public and with representatives from other federal agencies.
  • - Knowledge of the processes, applications, techniques, and technology to be applied for the purpose of managing, evaluating, and refining information management and disclosure operations.
  • - Knowledge of analytical and evaluative methods and a thorough knowledge of how regulatory or enforcement programs are administered to select and apply appropriate program evaluation and measurement techniques in determining the extent of compliancy with rules and regulations issued by the agency and/or VA Central Office.
  • - Ability to develop a system of internal monitoring that identifies potential organizational risks through trending and severity.

OR

Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 2 full years of progressively higher level graduate education or masters or equivalent graduate degree (such as an LL.B. or J.D.). This education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position.

OR

Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education that shows you have successfully completed higher level graduate education and specialized experience beyond what is required.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Physical Requirements: The work involves considerable walking, standing and bending in searching various files. There is occasional lifting and carrying of such items as record boxes and bulky files.

Time-in-grade: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-09 position you must have served 52 weeks at the GS-07 level.

Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). HCP are individuals who, during the influenza season, work in VHA locations where patients receive care or who come into contact with VA patients as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased facilities. HCP include all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work at these facilities.


All applicants are required to submit the following supporting document type(s):
*Resume

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:


*Cover Letter
*DD-214
*OF-306
*Other Veterans Document
*SF-15
*SF-50
*Transcript

Please use this checklist to ensure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), or 10pt (CP/CPS, XPP, XP), or for Sole Survivor Preference (SSP), on the Occupational Questionnaire in the section(s) provided. A legible copy of your DD214(s) indicating character of service, disability certification, SF-15 (if claiming 10 pt. preference) or if you are currently serving on active duty and expected to be released or discharged within 120 days; documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), or dates of impending separation. Documentation is required for eligibility verification.

Faxing Applications or Supporting Documents: You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online or unable to upload your supporting documents to your online application, follow the directions located at the following site: Fax Options. The Vacancy ID of the job opportunity announcement is 2022183.

NOTE: If you applied online and your application is complete, do not fax the paper application (1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible.

Qualifications & Requirements

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Specialized Experience:



You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

  • - Knowledge and understanding of NARA records management procedures and guidance, Records Control Schedule (RCS) 10-1, General Records Schedule (GRS), Title 18 U.S.C Chapters 101 and 102, Title 31 U.S.C., Title 36 U.S.C. Chapter 12, Title 40 U.S.C. Chapter 25, Title 44 U.S.C. Chapters 21, 29, 31, 33, and 35, Title 38 U.S.C. Sections 5701, 5701, 5705, and 7332, 41 CFR Parts 102-193 the Privacy Act (PA) as amended, the Freedom of Information Act (FOIA) and implementing regulations, Executive Orders, OMB Memorandums, Health Insurance Portability and Accountability Act (HIPAA), Paperwork Reduction Act of 1980 as amended, and the Government Paperwork Reduction Act (GEPA).
  • - Knowledge of records management laws, regulations, rules, policies and procedures; the principles and concepts of information governance of various phases of records and information management, and the complete records process and content management framework that supports the entire life cycle of agency records.
  • - Knowledge of agency/administration programs record keeping requirements. Effective oral and written communications skills in order to communicate with medical center staff, members of the public and with representatives from other federal agencies.
  • - Knowledge of the processes, applications, techniques, and technology to be applied for the purpose of managing, evaluating, and refining information management and disclosure operations.
  • - Knowledge of analytical and evaluative methods and a thorough knowledge of how regulatory or enforcement programs are administered to select and apply appropriate program evaluation and measurement techniques in determining the extent of compliancy with rules and regulations issued by the agency and/or VA Central Office.
  • - Ability to develop a system of internal monitoring that identifies potential organizational risks through trending and severity.

OR

Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 2 full years of progressively higher level graduate education or masters or equivalent graduate degree (such as an LL.B. or J.D.). This education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position.

OR

Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education that shows you have successfully completed higher level graduate education and specialized experience beyond what is required.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

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Contact Information
Contact Name:
Company Name: Veterans Affairs, Veterans Health Administration
Phone Number:
Fax Number:
Contact Email:PATRICIA.LUSTER@VA.GOV
Website:http://www.ecentralmetrics.com/url/?u=27919049459%2D311&r=http%3A%2F%2Fwww%2Evacareers%2Eva%2Egov%2Fjob%2Dsearch%2Fjob%2Ddetail%2Easp%3Fjob%3D294196
Company Description:

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