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Job Title: Office Support Specialist (6733)
Location: Edwardsville, IL United States
Position Type: Full Time
Post Date: 10/03/2017
Expire Date: 11/03/2017
Job Categories: Administrative and Support Services, Collegiate Faculty, Staff, Administration
Job Description
Office Support Specialist (6733)
The Office Support Specialist for the Art and Design Department primarily performs administrative and secretarial support for the department, some responsibilities are specific to provide ongoing contract and budgetary support to Art Studio, the Graduate Art Therapy Counseling program, the Art Education Program, and Art History. Many of these tasks support the overall orderly operation of the department and may include document preparation, making travel arrangements, reconciling department p-card orders, timecard data entry, and upkeep of mailing/data lists for department. The Office Support Specialist will be readily accessible to help provide faculty, students and prospective students information on a wide range of departmental policies, budgets, contract procedures, schedules and regulations. Additionally, he or she will help manage the Art Store (CAGE) including the hiring of Graduate Assistant and student employees, supporting the Graduate Assistants with supervision of five to six student workers, approve ordering of supplies, prepare daily and/or weekly deposits, and preparation of retailers occupational tax reports. Further duties and responsibilities may be assigned in support of the departments’ mission and goals.

This position is a current civil service vacancy at Southern Illinois University Edwardsville and will close to applicants at close of business, 4:30 pm CST, on the posting end date.

Applicants must submit a Civil Service application (required), a detailed resume, and unofficial transcripts, including those for SIUE, through HireTouch. Your resume should reflect all relevant skills and experience related to the minimum qualifications listed for this position. If qualifying by education, you must submit your transcripts, including those for SIUE, at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application. For additional information, please visit: Eligibility Criteria and Point Allocation and Proof of Eligibility. Please submit any other licenses or certifications related to the position at the time of application.

To apply for a vacancy, click the “Apply” button. This will prompt you to access your existing HireTouch account or create a new account. Instructions for creating a new account are available at: HireTouch Set-Up. Only create a new account if you have NEVER created an account. In your HireTouch account, you will upload all necessary documentation as requested above. After logging in or completing your new profile, you can then complete your application process for individual positions.

For Civil Service positions, Illinois residency is required within 180 calendar days of the start date for the designated position.

Applicants will be subject to a background check and/or drug screening prior to an offer of employment. NOTE: Some positions are represented by a union and may require union dues.

For more information, please visit the Office of Human Resources website at www.siue.edu/humanresources or call Civil Service Testing at 618-650-2190.

FLSA Exemption Status:
Non-Exempt
Posting Salary:
$2,369.38 Monthly
Qualifications & Requirements
1. High school graduation or equivalent.
2. Twelve (12) months of clerical/office support work experience comparable to that performed as an Office Support Associate or in other positions of comparable responsibility
3. Any one or combination totaling twenty-four (24) months from the following categories:
(a) Work experience performing clerical/office support work, including use of computer systems.
(b) Vocational training that provided a knowledge of generally accepted clerical procedures.
(c) College or university course work in Office Occupations, Business Administration, Business Education, or closely related fields.
36 semester hours = twenty-four (24) months.
(d) College or university course work in any curriculum.
60 semester hours = twenty-four (24) months.
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Contact Information
Contact Name:Jennifer Oates-Blair
Contact Email:joatesb@siue.edu
Website:https://siue.hiretouch.com/cs-current-vacancies/cs-current-vacancies-job-details?jobID=6733&job=office-support-specialist-6733
Company Description:
SIUE is a nationally recognized university that provides students with a high-quality, affordable education that prepares them for successful careers and lives of purpose. Built on the foundation of a broad-based liberal education, and enhanced by hands-on research and real-world experiences, the academic preparation SIUE students receive equips them to thrive in the global marketplace and make our communities better places to live. SIUE awards degrees in undergraduate and graduate programs encompassing the arts, sciences, nursing, education, health, human behavior, business and engineering. The Schools of Dental Medicine and Pharmacy award first-professional doctoral degrees in dental medicine (DMD) and pharmacy (PharmD). SIUE is an NCAA Division I member of the Ohio Valley Conference, as well as the Missouri Valley Conference in men’s soccer and the Southern Conference in wrestling. The Edwardsville campus is supplemented by campuses in Alton and East St. Louis. Southern Illinois University Edwardsville is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status. We encourage applications from women, minorities, protected veterans and people with disabilities.
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