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Job Title: Assistant Registrar - Winter Haven Campus (170144)
Location: Winter Haven, FL United States
Position Type: Full Time
Post Date: 09/01/2017
Expire Date: 11/01/2017
Job Categories: Education and Library
Job Description
Assistant Registrar - Winter Haven Campus (170144)
Polk State College is located in beautiful Central Florida between the metropolitan areas of Tampa and Orlando. It boasts a relaxed lifestyle with affordable housing. Polk County is noted to be one of most affordable place to live in the United States by the National Home Builders Association. With campuses in Lakeland and Winter Haven and centers in Bartow, Lake Wales and Lakeland, Polk State College serves over 20,000 students. We seek diverse faculty and staff with a student-centered focus to support our service excellence mission and our world class vision. Employees at Polk State College enjoy excellent employee benefits, a unique workplace environment, and the opportunity to contribute to the services and traditions that make Polk State great. For additional information on the opportunity, please refer to the Job ad, as well as the Salary Schedule located under “Employment Related Documents” on our “Careers” page.

About the Opportunity:  

At Polk State, our amazing faculty and staff create an inspiring workplace. This professional position reports to the Campus Dean of Student Services and is an excellent opportunity within the College’s Registrar's Office.   We offer a collaborative, creative and culturally diverse work environment. If you want to be supported in your efforts to grow professionally and to be recognized for your contributions, then come work for Polk State. 

SOAR, EAGLES!

About the Position:

This position is responsible for the daily operations of the Admission and Registrar’s Office on an assigned college campus and its associated center(s). This position provides key support to student services functions, including admissions, records, transcripts, and graduation in accordance with College Policies & Procedures. In addition, this position serves as the campus-based contact for faculty, staff, and students for matters such as course reinstatement, residency for tuition purposes, and attendance confirmation. The Assistant Registrar also facilitates the admission of international students, ensuring that proper college and federal policy is followed to expeditiously certify documents necessary for study in the United States.

Essential Functions/Duties:  

Manages the daily operations of the Admission and Registrar’s Office on the designated campus and its associated center(s).

Supports the College Registrar in activities, processes, and policy implementation of admission and registrar functions.

Facilitates the international admission process. Adheres to Polk State and federal policy to certify the Form I-20, Certificate of Eligibility for Non-immigrant Student Status.

Serves as the primary campus-based contact for faculty regarding attendance confirmation, course reinstatement, roster issues, grade submission, and other administrative tasks.

Serves as the primary campus-based contact for students navigating the admission and registration processes including transient students, immigration issues, enrollment verifications, and residency. Ensures compliance with duties related to residency for tuition purposes and leads the Residency Appeals Committee.  

Manages all data entry and imagining efforts of campus-based admission and registrar staff, including transcripts, residency documentation, test scores, and other pertinent records.

Conducts regular training to ensure compliance with college, state, and federal policies and procedures. Assists the district Registrar/Director of Student Enrollment Services with regular audits of compliance with the Federal Educational Rights and Privacy Act (FERPA), access to the Florida’s Driver And Vehicle Information Database (DAVID), etc.

Ensures a superior level of customer service is provided to all students of Polk State College as well as faculty, staff, and the community at-large. Maintains professionalism at all times and performs duties with honesty and integrity.

Protects the integrity and the privacy of student records as described in college and departmental policies which interpret the family Educational and Privacy Act of 1974 (FERPA).

Other duties as assigned by the Dean of Student Services.

This position is a level P14. Please see starting salary range below.
Qualifications & Requirements
Ability to work cooperatively with college personnel.

Excellent written and oral communications skills.

Demonstrated proficiency in oral and written communication.


Working Conditions:

During the beginning and end of each semester, must be available to work evening hours and/or weekends.

Sometimes requires coming in on evenings, early in the mornings, and on Saturdays throughout the year.

Must have the ability to work proficiently in busy, multi-office work area.

Must be flexible and able to adapt well to changes.


Required Education:


A Bachelor’s degree from a regionally accredited institution is required.  



Three (3) years of professional, exempt-level work experience in Student Services, Admissions/Enrollment Services, and/or a Registrar’s Office at an institution of higher education is required.



We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers.  Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.



Important Information:



Application Requirements: A completed online application consists of:

a resume, and

an electronic job application (all sections completed).


Submissions that do not include all required information will not be considered. 



Background Screening: Reference checks, successful completion of a Level II background check (fingerprinting), and third-party Education Verification for all stated degrees will be required prior to employment.


Non-Instructional Transcripts:  For most professional/salaried positions (P16 and below), uploading of unofficial transcript(s)(with confidential information redacted) during the hiring process is welcomed, but not required.  However, please note that education will be verified for all stated degrees.


Foreign Transcripts:  For staff positions where a degree is required, all international degrees must have their coursework evaluated in terms of U.S. "equivalency." Polk State College requires that all international credential evaluations be conducted by one of the companies affiliated with the National Association of Credential Evaluation Services, Inc. (NACES®). More information about NACES® affiliatescan be obtained at the NACES® website. 


Submission of official transcripts will be required as a condition of employment following receipt of job offer.


Veterans’ Preference: Eligible applicants must use the Documentation Form to apply for Veterans’ Preference for positions in qualifying categories.  All required for documentation (Polk State Veteran’s Preference Documentation Form and the DD-214) must be submitted with the completed application for consideration.As a general rule, Polk State College does not provide H1-B visa sponsorship. Exceptions may be made based on the College's need for a candidate with unique skills and expertise and where the College cannot otherwise recruit and hire qualified non-sponsored candidates.


Relocation: Polk State College does NOT provide relocation assistance for this position.


This position will close at 8:00 a.m. on Friday, September 15, 2017.




NOTE:  We encourage applicants to provide feedback of their experience or request help at Careers@polk.edu.





Polk State College does not discriminate on the basis of race, color, national origin, ethnicity, sex, age, religion, sexual orientation, marital status, veteran status, genetic information, disability, or pregnancy in its programs, activities, or employment. The following person has been designated to handle inquiries regarding the non-discrimination policies: Valparisa Baker, Director, Equity & Diversity (Title IX Coordinator), 999 Avenue H, NE, Winter Haven, FL  33881, Office:  WAD 227, 863.292.3602 Ext. 5378, vbaker@polk.edu. 



Polk State College is a drug-free workplace and participates in E-Verify.



Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. If you feel you require a reasonable accommodation to apply for a position with Polk State, please call 863-297-1070 or e-mail Careers@polk.edu and let us know the nature of your request, along with your contact information.  Reasonable accommodations are considered on a case-by-case basis.  Please note that only those inquiries concerning a request for reasonable accommodation will receive a response.





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Contact Information
Website:http://polkstate-openhire.silkroad.com/epostings/submit.cfm?fuseaction=app.dspjob&jobid=925&company_id=16397&jobboardid=690
Company Description:
Polk State College is located in beautiful Central Florida between the metropolitan areas of Tampa and Orlando. It boasts a relaxed lifestyle with affordable housing. Polk County is noted to be one of most affordable place to live in the United States by the National Home Builders Association. With campuses in Lakeland and Winter Haven and centers in Lake Wales and Lakeland, Polk State College serves over 10,000 credit and 11,000 non-credit students. We seek diverse faculty and staff with a student-centered focus to support our service excellence mission and our world class vision. Employees at Polk State College enjoy excellent employee benefits, a unique workplace environment, and the opportunity to contribute to the services and traditions that make Polk State great. For additional information on the opportunity, please refer to the Job Description and Salary Schedule, located under “Employment Related Documents” on our “Careers” page. Submitting a resume online at an alternate job site could cause valuable screening information to be missed. A Polk State College eApplication is required in order to be considered for the position. For additional information, please visit our web site at www.polk.edu or apply directly at: http://polkstate-openhire.silkroad.com/epostings/submit.cfm?fuseaction=app.dspjob&jobid=373&company_id=16397&jobboardid=690 Polk State College is an equal access/equal opportunity employer, committed to excellence through diversity in education and employment. Polk State College is a drug-free workplace and participates in E-Verify.
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